5 Tips for Organizing Your Online Business

5 Tips for Organizing Your Business

5 Tips for Organizing Your Online Business

The following tips will help in creating goals and implementing strategies to see them realized along with maintaining the motivation to keep yourself on track while running your online business.

1. Use online resources to create a schedule.
It only seems appropriate that your online business should use online resources.  This is effective as you can keep focused on what you need to do with a click into a browser instead of switching your focus to paper, another program or another device.  This is also great for anybody that happens to use more than one computer or device for their work as you can quickly access your schedule, as long as you’ve got an internet connection, which is necessary for your business anyway.

Google Calendar is a great option for this.  You can sync Google Calendar with an iPhone or Android device and set it up to notify you in different ways of upcoming entries in your schedule.  Create a strict or casual schedule – whatever you feel is best for you – and if you tend to like the paper approach you can print off your schedule as well.  As with most Google products, it’s quite customizable to your preferences.

2.. Use online resources to create a ‘To Do’ List.
All the little jobs that you want to do or need to get done should be written down on a list.  This list will be comprised of thoughts and ideas that pop into your head, tasks to do to move toward your goals and regular tasks that you need to do in the operation of your business.  Using an online program for this has the same benefits as using an online calendar

Trello is a flexible and user-friendly option for organizing your ideas and projects in one area.  You can create many boards and different organizations, which is very helpful when you want to start a new project in your business.  A board consists of a 3 column listing of “To Do” “Doing” and “Done” (which you can change the names of) and you can add in comments, checklists, due dates, files and customize to your liking in several different ways.  You can also share a Board or Organization with other people, so you can collaborate with others on a project and see what’s been done, who has done it and what needs to be done.  It’s also beneficial to share your task list with some that can simply check up on your progress to add that bit of accountability motivation.

3. Make it official and make a business plan
Many home businesses never get the benefit of a well thought out approach to operations and expectations.  Although business plans are especially popular for those who are in search or financing, every person that would like to make money with their business should have spent the time creating some type of business plan.  You don’t need to focus on the financial details as much as a traditional plan would, but you want to create a plan of how your business will operate and what the products and/or services are.  A business plan makes you think about various parts of running a business and clarifies its viability in the marketplace.  It may also force you to think of a more viable business venture if your original idea does look as good written down as it did in your head.  The Internet is full of great resources to assist you in creating an effective business plan.

4. Make a Today List
Similar to a To Do List, a Today List is an informal yet intentional way of thinking about what you want to accomplish in your day.  Get yourself a pad of sticky notes of whatever size you would like to be able write down daily tasks.  You may want to consult a ‘master’ To Do list or some type of schedule that you have created to be aware of what your overall tasks are.  Write down short, to the point notes of what you plan to accomplish in your day then stick this somewhere where you can easily glance at it throughout the day.  You can add to this list as the day goes on as you might think of a phone call you need to make or new task that comes up.  The most important part of this exercise is the conscience thinking about your day and writing down your intentions as you begin working.  This little list should get chucked at the end of the day and don’t make any judgments on yourself about whether you did what you had planned to at the beginning of the day or not.  Start a new list at the beginning of a new working day.  If there are tasks that you want to remember to do that didn’t get done from your ‘Today List’ then just transfer them to your schedule or business ‘To Do’ List.

5.. Do the small, but essential tasks first
Attending to email, making phone calls or updating your social media accounts may be possible essentials that need daily attention.  They are also things that can be distracting if you are returning to them throughout your working time so that is why it is effective to do these jobs to begin with and possibly to finish off with as well.  You will likely have other responsibilities that fit into this category, depending on the type of business you run – think of all those little things you do that take focus away from other jobs.

BONUS TIP: Don’t get caught up on getting everything perfect.
Many precious hours can be wasted on spending too much time perfecting something.  Although you want to portray a certain level of professionalism, don’t be overly concerned with getting the perfect look, the perfect words or the perfect plan.  You can always add something on your ‘To Do’ list if you’re not really satisfied with how it initially worked out.  This allows you to at least complete the task at hand and move on to other productive tasks.

Staying Relevant

Stay Relevant

  1. One of the most important attributes for success in any path is the ability to stay relevant.
  1. Relevance isn’t popularity. It isn’t dedication. And it isn’t knowledge.
  1. Relevance is simply the concept of connection between topics, ideas, things or people. To be relevant, one must be connected or in association with the topic at hand.

Story:

A week ago, I attended a conference. Like most networking events, you meet people from various fields, geographic regions and social/economic castes. I asked a group of people why they decided to attend this particular conference. One person responded, “Well, I want to stay relevant.” I quickly asked, how does attending this conference make you relevant? The person replied, “I can tell people I was here and they will think I have grasped new concepts presented at this conference.” I then asked him if he did grasp new concepts. He replied, “I have no clue what anyone was talking about, though it seemed interesting.  But, my clients and bosses don’t know that.” I smiled inside and walked away. This is an example of perceived relevance, as his bosses will believe he is connected to the information simply because of his attendance at the conference. However without being able to demonstrate his connection (remember he stated he did not grasp the information presented), his relevance will be short-lived.

Reflection:

In order to command an audience, but more importantly, elicit respect from an audience, one must possess something the audience finds valuable. Whether you are a parent or CEO, scientist or author, your relevance is defined by your audience. And whether it is a child looking to you for answers or an auditorium full of people who have traveled from all over the world to hear you speak, relevance allows you to have a direct impact on every person in your audience. Relevance isn’t regurgitating facts and proof of attendance to superficially impress peers. Or to pretend to grasp new concepts. Relevance is reality. You can’t fake it. You don’t get to decide if you are relevant or not, the world does.

Becoming Relevant:

Pick something, anything you want to be an expert at. Then along your journey of becoming an expert, learn how to communicate, either on a personal level or on a stage size of your choice. After you have developed your craft and refined how you communicate with people, put yourself out there. It’s that simple. It’s that simple because the majority of the people, like the person I met at my conference, fake being relevant. They fake their expertise. They fake their connection to the information. And as long as you can find something you unequivocally can call your expertise and as long as you can communicate that expertise, you can obtain relevance.

Relevance is relative. And whether you have 1 person or 100 or 1,000,000 who listen to you for guidance on a certain topic, the power to persuade, the power to connect, makes you relevant. Attendance does not make you relevant. Speaking in front of people does not make you relevant. But rather the power to continually convince people that you are directly connected to the information or matter at hand, implying that you may influence that information or matter due to your connection, is what makes you relevant.

Staying Relevant:

Remember when you picked something to be an expert at? Remember when you were going to pick up communication skills to better express to others your expertise? Well staying relevant is both of these things, but the ability to do them over and over and over again, never being satisfied until one day the world decides you are deemed forever relevant to a certain expertise or field. When your name becomes synonymous with a concept, topic, or thing that is how you ‘Stay Relevant’ and that is how you succeed at becoming one of the best in your field.

Got Relevance?